How to Find Hiring Manager Email [8 Proven Methods]

We all know how challenging it is to look for a new job. You never know if your resume will ever reach the right person. What if you could get your cover letter and resume directly to the hiring manager? Finding their email address can really land you an interview.

To find a hiring manager’s email, start with job postings and using LinkedIn. You can also try reverse search, Google, and checking social media profiles. Additionally, reaching out to colleagues, browsing company websites, making phone calls, and looking at trade publications can be effective.

However, that’s just the gist. Up next, we’ll explain all the methods of how to find hiring manager email. Following these steps can get your application right to the people who matter. We’ll also share the best ways to find the right contacts and create strong connections.

Benefits of Reaching Out to the Hiring Manager

Getting in touch with a hiring manager directly can change the game in your job hunt. Here are some key advantages —

Steering Clear of the Recruitment Pitfall

Often, job applications get lost when sent through standard channels, buried under a mountain of other submissions. By contacting the hiring manager yourself, your application gets a chance to stand out.

Displaying Initiative

When you take the step to contact the hiring manager, it shows you’re proactive and dedicated. These qualities are valued in all professions, but they’re especially important in fields like sales. 

It shows you’re not just waiting for opportunities but actively seeking them, taking control of your career journey.

Creating a Personal Connection

Reaching out to the hiring manager sets up a one-on-one conversation. This gives you a unique chance to talk more personally about the role and how your skills match it. It’s an opportunity to make an impression that lasts, showing why you’re a great fit.

How to Find Hiring Manager Email and Contact Info

When applying for jobs, it can give you an edge if you know how to find hiring managers’ contact info. You can find the email addresses and phone numbers of key decision-makers by following our mentioned methods. 

1. Look at the Job Posting

When searching for a hiring manager’s email, start with the job listing itself. Often, you’ll find a contact email here. This is where you should send your application and any queries about the role, the company, or the application process. 

It’s a straightforward first step that can yield quick results.

2. Reverse Search

If you can find hiring manager name or the company’s name, you can try the reverse search method with these simple steps

• Go to Swordfish AI’s Reverse Search page.
• Choose ‘Email & Company’ from the list of options.

• Input the First and Last name, and the Company’s name.
• Click on ‘search’.
• The search results will display any contact details available.

3. Try Googling it

When you can’t find an email address on a company’s website, Google is a great alternative. Begin your search by mixing the company’s name with job roles, like “marketing director at [Company]” or “finance manager at [Company].” 

These are just starting points. You can make your search more specific and accurate with advanced search techniques.

If you know someone’s name but not their email, search their name and their company’s name on Google. For example, if you’re searching for Ben Argeband from Swordfish AI, type “Ben Argeband Swordfish AI” into Google. 

Besides, you can try different searches, like adding “email” after their name or using their name with a likely email format, such as “benargeband@swordfish.ai.” You can also add their city to focus your search. 

To search only on the company’s website, use “[Name]site:companywebsite.com.” This method helps you find more specific and useful information.

4. Check Social Media Profiles

Looking at social media sites such as LinkedIn and Twitter is a good strategy when searching for contacts. These platforms can lead you to the email address of the hiring manager. If you don’t see an email on their profile, feel free to send them a message. 

• Using LinkedIn for Contacts

LinkedIn serves as a powerful tool for finding hiring managers’ contact information. By navigating through a company’s LinkedIn page or website, and utilizing sections like ‘about us’ or employee directories, you can pinpoint the right contact. Leveraging LinkedIn’s filters helps narrow down your search based on job titles or locations.

Moreover, leveraging mutual connections for introductions, or spotting email addresses listed in profiles or activities, can significantly enhance your job application process. For a more strategic approach in networking and job searching, consider the LinkedIn Sales Navigator subscription rates.

• Using Twitter for Contacts

To locate a person’s Twitter account, search their name along with “Twitter” on Google rather than using Twitter’s search feature. You might discover their profile linking to a personal website or an About.me page, which is valuable but not prominent on Google. 

These sites often contain email addresses. If you haven’t found what you’re looking for, try sending them a direct tweet explaining your reason for reaching out. Also, consider following them, as this could lead to a private conversation where you can discreetly ask for their email.

Just ask nicely for the email of the person in charge of hiring. Both methods work well for both personal and company social media profiles. Sometimes, the company’s email might even be listed on its social media page.

5. Contact a Colleague

If you’re struggling with emailing a hiring manager, try connecting with one of their colleagues first. You can use a couple of strategies here. Start by checking the email format of a colleague. 

For instance, if a colleague’s email is “jarthur@companyname.com,” the hiring manager’s email might follow the same pattern. It’s a good idea to look at other company emails too, to understand the most common format. 

Then, use an email verification service to test your guesses.

Alternatively, you could send a polite email to the colleague whose address you have. Explain your interest in a position, mention the department, and ask for the HR email address. 

This approach is often quicker and more effective, especially if you reach out to a colleague you already know, ideally from the same department. It’s particularly helpful when trying to find a hiring manager’s email for a government job, where direct contacts are often less straightforward.

6. The Company Website

Searching through a company’s website is easier than it seems. Start with the “About Us” page. Here, companies often list important contacts and usually have a page for careers. 

Now, finding the hiring manager’s email directly is uncommon, but you can still use the “Contact Us” feature to ask for their information. If there’s a phone number, don’t hesitate to call.

Once you’re talking to someone, ask to be connected to human resources and request the HR manager’s contact details.

7. Give Them a Call

The easiest way can often be the most effective. Still, wondering how to find an email address of the hiring manager? Just ask for it. Making a phone call can work wonders. It may seem a bit old-school, but that’s what can help you get noticed. 

So, begin by choosing the appropriate number to dial. If it’s a small company, their customer service might connect you to the hiring manager’s email. For bigger organizations, contact their HR or hiring section. 

When you call, be clear about why you’re asking for the email. Companies might not expect such a straightforward request and could provide the details easily.

8. Trade Publications

Struggling to find the hiring manager’s name? Look through trade publications and the latest news about the company. 

These resources often report on the movements of top executives and managers in the industry. This way, you might find the name or a contact you can reach out to. 

Here, the best way to meet a hiring manager is through someone you know. If you can, find a person who can introduce you or give you the manager’s contact information. 

When you have the email, contact them, explain why you’re reaching out, and mention your referral. It makes your approach more personal and relevant.

Best Practices When Reaching Out to a Hiring Manager

When reaching out to a hiring manager, getting it right is key. Here’s how you can do it effectively —

Be Concise and Clear

Begin with top cold email subject lines that are direct and clear-cut. It should quickly inform the hiring manager about the purpose of your email and motivate them to open it. Keep the email itself short and easy to read. 

Start by introducing yourself, explaining the reason for your email, and proposing a specific action, like meeting for coffee. Your email should be straightforward and maintain a professional tone.

Include Only Necessary Documents

You may have several documents, but only add the most important ones, such as your CV and a cover letter. However, make sure to add all the necessary information in them, including your intelligence quotient (IQ) test results, your qualifications, and all the reasons why they should hire you. For something like your portfolio, instead of attaching it, provide a link. It allows the hiring manager to check it out when they have time.

Double-Check Your Email

It’s awkward to send a follow-up email just to correct errors. So, before hitting send, review your email carefully. Look for any spelling mistakes, grammatical errors, or clumsy sentences. 

It’s also a chance to refine your email, making it more effective. Finally, ensure you’ve attached any mentioned documents and included all the information the hiring manager might need.

Find Hiring Managers’ Emails Easily with Swordfish AI

Swordfish AI excels in easily finding email addresses for hiring managers and others. Our standout feature is a special database of cell phone numbers, paired with a system that checks these numbers for accuracy. It’s especially useful for sales and recruitment professionals who often need to make cold calls. 

Additionally, Swordfish AI offers a huge resource of over 3.5 billion data profiles, giving users a wide range of contacts. The platform is also easy to use, working well with common web browsers and social media, making it useful for connecting with key people. 

Whether for job hunting, networking, or reaching out for sales, Swordfish AI is a dependable and simple way to get the contact details you need.

Features of Swordfish AI

Swordfish AI provides several features to help you efficiently find emails and contact information. Let’s explore these features —

• Chrome Extension

The Chrome extension from Swordfish AI makes it easy to find contacts on platforms like LinkedIn, Twitter, and Facebook. It works right in your browser, giving you quick access to people’s contact details online.

• Prospector

Prospector helps you create lists of emails and phone numbers fast. It uses detailed filters and methods to ensure you get accurate leads, simplifying your search for the right contacts.

• File Upload

The File Upload option improves your CRM database. Just upload a CSV file, and Swordfish AI will quickly fill in any missing phone numbers and emails, making managing your contacts easier.

• Reverse Search

With Reverse Search, you can find detailed information from just a few pieces of data. Whether you have a name, company, email, phone number, or social media profile, Swordfish AI can help you find the person behind it.

• API Integration

Swordfish AI’s API integration lets you add unique contact data to your own applications. This is great for businesses that need a lot of contact information for their apps.

• Bombora® Intent Data

This tool is all about finding businesses that are ready to buy what you’re selling. It uses data from Bombora to pinpoint potential clients who are actively looking for products or services like yours.

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Conclusion

In our search for effective methods on how to find hiring manager email, we’ve looked at several approaches. These include examining job listings, using LinkedIn, searching online, and checking social media. 

These methods are useful and easy to understand. We’ve also talked about how important it is to make a personal connection and show initiative when contacting someone. Swordfish AI is a useful resource here. 

It has helpful features like a browser extension, email finder, file upload, search function, and integration with other systems, along with Bombora® Intent Data. It’s important to use Swordfish AI wisely. Success in reaching hiring managers depends on using these methods and tools in a balanced way.

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FAQs

Is it OK to email the hiring manager directly?

It’s fine to email a hiring manager directly if you already have a relationship or you confirm they make the hiring decisions. However, contacting them directly may not be best if the company uses a recruiting agency.

Can I contact hiring managers through direct messages on LinkedIn?

Yes, you can reach out to hiring managers through direct messages on LinkedIn. When doing so, be sure to personalize your message and express your interest professionally.

What steps should I take if I want to find a colleague who may have the hiring manager’s contact information?

If you’re looking to find a colleague who may have the hiring manager’s contact information, start by reaching out to your network within the company or industry. You can also ask for introductions or referrals to individuals who may have the relevant contact details.